Custom software and internal products
When off-the-shelf tools stop fitting, Outproduce builds what is missing: internal tools, client portals, APIs, connections and the background workers that keep everything in sync. One team designs, builds and supports the whole stack, with AI where it earns its place.
One direct Fit Review. No sales handoff.
| Item | Amount | Approver | Status |
|---|---|---|---|
| Supplier invoice · J. Smith Electrical | 4,820.00 | Finance | Awaiting |
| Credit note · Harbor Logistics | 610.00 | Finance | Awaiting |
| Rate change · Miller Construction | +6% | Owner | Awaiting |
| Purchase order · Site 42 Oak St | 2,140.00 | Ops | Approved |
The process needs users, company boundaries, persistent state, approvals and a place where people can see what is happening. Small automations cannot provide that operating surface.
One run
Every step is recorded with its input, the decision, and whether it ran on its own, waited for a person, or was read back from the receiving system.
Client, open jobs and last invoice on one screen
Source documents and the activity history attached
Only the actions this role may take are shown
A price change waits for the account lead
The change is written to the finance system and confirmed
The app your team uses, wired into the systems it keeps in sync.
We start from the workflow, not the technology. If a tool you can buy already does the job, we say so. If not, we build exactly what is missing and connect it to everything else through one layer instead of a web of fragile zaps.
What we build
Pick the stage that matches where the work gets stuck. Each card names the manual state, the installed state, and the outcome the team can check.
Your team works across five tabs and a spreadsheet nobody trusts. We build one tool around the job, with the data, actions and approvals in one place.
Clients email for status, upload files by reply and wait. We give them a secure place to submit, track and self-serve, with your team notified only when something needs them.
You need logic your tools do not have: pricing rules, approvals, a document reader, an assistant. We build it as an API your other systems and agents can call.
Imports, syncs, reports and reminders run by hand or break silently. We move them into scheduled workers with queues, retries and alerts.
Your CRM, project tool, billing and inbox each hold part of the truth. We connect them through a proper integration layer, with readback on every write.
Reporting means exporting from three systems every Monday. We pipe the data into one store and build the reports on top, refreshed on a schedule.
How it is put together
Each example begins with a trigger, crosses named records, assigns approval, and ends in a state people can verify.
The install connects to the CRM, inbox, project tool, finance system and documents that carry the work today. Every connection proves a read, a scoped write and a readback before it goes live.
See how a connection is provenMarks identify the software these systems connect to. No endorsement or partnership implied.The Production Install can deliver client-owned repositories and infrastructure or run in a managed environment. The agreement states code, data, account, billing and support responsibility before launch.
| Criterion | SaaS plus no-code glue | Custom build with Outproduce |
|---|---|---|
| Fastest way to get started | Yes | No |
| Fits your exact process | No | Yes |
| Systems share one source of truth | No | Yes |
| You own the code and data model | No | Yes |
| Cost stays flat as the team grows | No | Yes |
| AI can act on your data within limits | Limited | Yes |
Rollout
Nothing acts on real records until it has been right under review. Authority is granted per action class and stays visible.
We map the workflow, the systems involved and what done looks like.
Scope and fixed priceA clickable prototype and a technical plan you sign off before we build.
Prototype you can tryWorking software every sprint, reviewed with your team on real data.
Demo every sprintDeployed to your infrastructure or ours, monitored, documented and handed over.
You own the codeAfter launch
You see and try the product from the second step. Nothing ships to production until your team has used it on real data.
Back to the start for the next slice.
Chosen per workflow. Tool names are not partnership or compatibility claims.
Relevant proof
Direct client delivery, identity withheld, acceptance pendingFour workflows were packaged with scripts and documentation, then verified from the built artifact. The corrected release was delivered; client-side acceptance remains pending.
Everything needed to ship working software: the interface your team or clients use, the backend logic and APIs, background workers, connections to your existing systems and the database underneath. One team designs, builds, deploys and supports it.
Buy when an off-the-shelf tool fits your process. Build when the process is what makes you different, when you are stitching four tools together to approximate one, or when per-seat pricing grows faster than the value. We say on the first call if something you can buy already does the job.
Yes. Most builds extend what you already run. We connect to your CRM, project tool, billing and internal databases, and we can work inside your repositories alongside your engineers or hand over at the end.
You do, when documented handover is the agreed launch model. The code lives in your repository, runs on infrastructure you control or a managed environment, and ships with documentation so a competent team can maintain it.
The Operating Map produces a fixed price based on the screens, connections and workers involved. Ongoing support and hosting are a separate line, so the build cost and the running cost are visible apart.
Same team. Many automations need a small app around them: a review screen, a portal, an API. Custom software is how that layer gets built, and it is available on its own when you need software rather than automation.
Start here
Tell us what starts it, who owns the result, which tools carry it, and where it stalls. We will tell you whether it is ready to map.
The workflow repeats
One person owns the result
The records exist
Several tools carry the work