AI strategy and operating maps
Outproduce audits how work actually moves through your tools and records, scores each candidate workflow on value, readiness and risk, and writes the first install as a definition the board can fund and an engineer can start.
One direct Fit Review. No sales handoff.
Most AI plans stall between the slide deck and the first build. The deck lists possibilities. Nobody has checked whether the records exist, who owns the result, or what the system must never do on its own.
One run
Every step is recorded with its input, the decision, and whether it ran on its own, waited for a person, or was read back from the receiving system.
High hours lost, low risk, records exist
High hours lost, medium risk, owner named
High hours lost, medium risk, data needs cleaning
High risk, judgment-heavy, leave for now
Example workflows, not client data. Your map comes from your own records and interviews.
Teams automate the process that is easiest to demo instead of the one that costs the most. Six months later the pilot still runs on sample data. We rank by what the work costs today, whether the records can carry a system, and what a wrong output would do.
What we build
Pick the stage that matches where the work gets stuck. Each card names the manual state, the installed state, and the outcome the team can check.
We score the company on where the work lives, how clean the records are, who owns each process, how decisions get approved, and how results are measured today.
Function by function, we follow the recurring work from trigger to finish and record where it waits, who carries it, and which tools it crosses.
Every candidate is scored on value, readiness and risk. The top of the list becomes the first install. The bottom gets a written reason to wait.
We sequence the portfolio, decide what to build, buy or leave alone, and set out who owns approvals, exceptions and source truth once systems run.
The first workflow is written as a build definition: boundary, acceptance test, exclusions, authority rules, timeline and fixed Production Install price. It is yours to keep.
Each example begins with a trigger, crosses named records, assigns approval, and ends in a state people can verify.
The install connects to the CRM, inbox, project tool, finance system and documents that carry the work today. Every connection proves a read, a scoped write and a readback before it goes live.
See how a connection is provenMarks identify the software these systems connect to. No endorsement or partnership implied.The portfolio and the Operating Map belong to the client. The map is written so a competent team can build from it. Continuing with Outproduce is a choice, not a condition.
| Included | Typical strategy deck | Outproduce |
|---|---|---|
| A view of where AI creates value across functions | Yes | Yes |
| Candidates ranked on value, readiness and risk | Sometimes | Yes |
| Readiness checked against real records and access | Rarely | Yes |
| Owners, approvals and exceptions assigned per workflow | No | Yes |
| Effort estimates from people who ship production systems | No | Yes |
| First build defined with an acceptance test and fixed price | No | Yes |
Rollout
Nothing acts on real records until it has been right under review. Authority is granted per action class and stays visible.
One conversation about the processes that keep landing on senior people, and whether mapping is worth paying for.
FreeInterviews, system walkthroughs and record checks. Short, structured asks of your team.
Paid stageThe scored list, the first-wave choice, and the written reasons for what waits.
Decision pointThe first build defined to the point of a fixed price and acceptance test.
Yours to keepAfter launch
The first workflow goes live and is measured against the baseline we recorded. What we learn about your records and approvals changes the order of the rest.
Back to the start: the measured result decides the next workflow.
Relevant proof
Outproduce-owned founder-operated internal systemThe same scoring and mapping discipline runs Outproduce’s own work: capture, ranking, planning, review and rollover around one durable record.
A readiness review, a workflow audit across the functions in scope, a ranked portfolio with reasons, a sequence with owners, and an Operating Map for the first build. Each stage ends with something leadership can act on.
The structure is familiar. The difference is that the people scoring feasibility also install the systems, so the estimates come from shipped work and the first build can start the week after sign-off.
No. The map is written so any competent team can deliver it. Many clients continue because the team that mapped the work is the fastest route to production, but that is a choice.
An executive sponsor, the leaders of the functions in scope, and the people who own the key systems. We keep the asks short: interviews, a walkthrough, and a few working sessions.
Yes. The ownership model names who approves what, which actions always wait for a person, how data is handled, and which workflows should not be automated yet.
It depends on how many functions and systems are in scope. A single-function review is far shorter than a company-wide one. Scope, timeline and fee are fixed after the Fit Review.
Start here
Tell us what starts it, who owns the result, which tools carry it, and where it stalls. We will tell you whether it is ready to map.
The workflow repeats
One person owns the result
The records exist
Several tools carry the work